FAQ: When are teams up for uniforms? Teams are up for uniforms every 3-4 years. When a varsity team gets new uniforms, they are to pass down the old varsity uniforms to the JV team. We are NOT allowed to give away old uniforms. WCPSS has a policy against that.
FAQ: Where do monies go from ticket sales? Monies from ticket sales at games goes into the Fund 6 account with the school. Those monies are not connected to boosters and are overseen by the Principal and AD. These monies help pay for facilities, referees, uniforms, equipment, transportation, athletic awards, sports medicine supplies, ETC…
FAQ: Why do teams need to get approval for fundraisers? Teams are required to get approval per WCPSS Board Policy. Mr. Lyons needs to sign off on the fundraiser and boosters needs to approve it. Team reps should be the ones to collect funds and deposit with boosters to be placed in the team’s account. No parent rep or coach is allowed to hold onto money, pay invoices/bills with the money, or open a separate account for the team to use.
FAQ: Can parents drive children to events? The short answer is NO. If you transport your own child that of course is allowed, but you are not allowed to transport other children in your car unless proper paperwork is completed for the driver and the passenger. This is why we take activity buses. There are times where all buses are being used, so we may ask parents to help with the proper paperwork completed.
FAQ: How does our team get the equipment they need? Each head coach meets with Coach Kennedy after their season is over. At that time, they go over the needs of the team. If Coach Kennedy approves of the need, it is paid for by boosters or the athletic department. To this date, every need has been approved. For example, new balls for the upcoming season or new helmets. If the item is not approved, the team will need to pay for it with their team account with boosters. Teams do not pay for basic needs for the season: referees, balls, paint, tape, transportation, ETC… An example of a team expense would be hotel rooms because of an away tournament.
FAQ: It seems boosters or athletics doesn’t give money to our program? This is NOT accurate. All teams get the basic items they need to compete. For example, trying to compare the funds that football gets to tennis is not fair or accurate. All teams have received the items they need to compete. Some items go unseen: seed, fertilizer, paint, refs, asst. coaches, transportation, sports med, tournament fees, facility rentals, ETC… Once again, the head coach can speak with Coach Kennedy if there is a need for the program.
FAQ: Our team balance does not seem to be accurate? Our treasures are volunteers. We have 39 programs at HHS, so when something is submitted to Coach Kennedy from a coach there is a natural delay to when it gets to the treasures. Eventually it will be recorded to the team account. There is a paper trail for all transactions. Patient is needed! If there are still questions after a month or so, boosters will meet with team reps to rectify the situation.
FAQ: What if I have a concern or question: It is best to contact the AD, Coach Kennedy, so you can get correct and accurate answers to your questions: firstname.lastname@example.org
End of Season Team Dinner/Banquet
Awards The Boosters will pay for awards for team members. Awards consist of letters and pins and are offered through the general fund. Any additional awards the coach wishes to provide would come from the team sponsor money in the booster team account. Coaches typically handle the ordering and purchase of awards.
FOOD For the end of season banquet/team dinner, the Boosters General Fund provides for $5 per athlete and coach toward that meal. Parents usually offset the cost of the food provision, but any overage can also be provided through the booster team account as well, if funds are available. You can check your team balance by contacting the booster treasurer. For 2017-18, that would be Tess Jenson, and she can be reached through the email@example.com email.
Simply send her an email with the head count...number of athletes plus coaches. Use the Check Request form to request payment for the meal up to the equivalent of your roster x $5, or if the purchase has been made, you can send the Reimbursement Form with receipt (both of these forms are available on Team Parent page). These completed forms can be dropped off in the front office Sports Booster Box, or you may make other arrangements directly with the HBAC Treasurer through email.